Continuous Enrollment for Graduate Students

Note: Master’s and Doctoral enrollment policies revised, effective Summer 2019, per the Faculty Senate, 3/11/19.

Master's and Educational Specialist Policy

1. A student admitted to a Master's or Educational Specialist degree program must register every fall and spring semester for a minimum of 1 graduate unit, from original matriculation until all course and thesis requirements are met. A semester in which a student is enrolled for course credit will be counted toward continuous enrollment. Non-credit courses, audited courses or courses from which the student withdraws do not count toward the determination of continuous enrollment.
2. Students receiving funding, such as assistantships, fellowships, loans, grants, scholarships or traineeships, may be required by their funding source to register for more than 1 unit to meet the full-time status requirement. Similarly, international students may have different requirements to maintain their visa status.  All students should check with their program advisor regarding such requirements to ensure that they remain qualified for funding and/or their visa.
3. Master’s students who have maintained continuous enrollment, fulfilled all their other degree requirements and were enrolled in the prior semester may defend and file for the degree in the summer or winter term without registration. If, however, students need library privileges or plan to use other University facilities or need significant faculty time during the summer or winter session, enrollment is required.
4. Summer-only students are required to enroll continuously during consecutive summers until all degree requirements are met.

Doctoral Policy

1. A student admitted to a doctoral program must register each fall and spring semester for a minimum of 1 graduate unit, from original matriculation until all course and dissertation requirements are met. A semester in which a student is enrolled for course credit will be counted toward continuous enrollment. Non-credit courses, audited courses or courses from which the student withdraws do not count toward the determination of continuous enrollment. 
2. Students receiving funding, such as assistantships, fellowships, loans, grants, scholarships or traineeships, may be required by their funding source to register for more than 1 unit to meet the full-time status requirement. Similarly, international students may have different requirements to maintain their visa status.  All students should check with their program advisor regarding such requirements to ensure that they remain qualified for funding and/or their visa.
3. Doctoral students who have maintained continuous enrollment and are taking only comprehensive exams during a summer or winter term do not have to register for graduate credit during that summer or winter session.
4. Doctoral students who have maintained continuous enrollment, fulfilled all their other degree requirements, as well as the 18 hours of dissertation, and were enrolled in the prior semester may defend and file for the degree in the summer or winter term without registration. If, however, students need library privileges or plan to use other University facilities or need significant faculty time during the summer or winter session, enrollment is required.

Unless excused by an official graduate Leave of Absence (which may not exceed one year throughout the student's degree program), all graduate students are subject to the Continuous Enrollment Policy. If the student fails to obtain a Leave of Absence or maintain continuous enrollment, he or she will be required to apply for re-admission and to pay the Graduate College application fee. There is no guarantee of re-admission. Tuition or registration waivers cannot be applied retroactively.