Academic Policies

Class Attendance, Participation, and Administrative Drop

5/7/14 Note: Course withdrawal (administrative drop) deadlines given below are effective for all undergraduates as of Fall 2014.

5/4/15 Note: Policies for fully online and hybrid courses are effective for all students as of Summer/Fall 2015.

Students are expected to be regular and punctual in class attendance and to fully participate in the course. The University believes that students themselves are primarily responsible for attendance and class participation. Since students may be permitted to add classes beyond the official start date, instructors should be attentive to student enrollment dates when assessing adequate participation for the purposes of administrative drop. 

In-Person Courses.  Instructors will provide students with written statements of their policies with respect to absences and class participation. Excessive or extended absence from class is sufficient reason for the instructor to administratively drop the student from the course. For accelerated courses and for those courses in which enrollment is limited, missing the first class session may be interpreted as excessive absence. The date the administrative drop is posted on the class roster in UAccess Instructor Center determines how the drop affects the student's academic record. If the administrative drop is completed by the first drop deadline, it will result in cancellation of registration in the course.  The first and second drop deadlines are defined below.

Fully-Online Course Delivery. Instructors will provide students with written statements of their policies with respect to what constitutes student participation and how participation will be evaluated in courses delivered fully or primarily online.  The instructor will determine whether the duration or extent of non-compliance with the written policy is sufficient justification for administratively dropping the student from the course.  For accelerated courses or for courses with limited enrollment, missing the first required interaction may be interpreted as a failure to adequately participate.  The date the administrative drop is posted on the class roster in the UAccess Instructor Center will determine how it affects the student's academic record.  If the administrative drop is completed by the first drop deadline, it will result in cancellation of registration in the course. The first and second drop deadlines are defined below.

Hybrid Courses.  Instructors of hybrid courses will determine whether to apply the attendance policies for In-Person or for Fully-Online Delivery.  This will be clarified in the instructor's written policy statement.

Undergraduate Drop Deadlines apply to all undergraduate courses, regardless of delivery mode:

  • First Drop Deadline:  Prior to the end of the 2nd week of classes in Fall/Spring (see External LinkDates & Deadlines for a shorter term), the course will be deleted from the student's permanent record.
  • Second Drop Deadline:  An administrative drop in weeks three through ten of Fall/Spring (see External LinkDates & Deadlines for a shorter term) will result in the grade of W, regardless of whether the student is passing at the time.
  • Courses taken for Audit:  The grade of XO is awarded for students who are administratively dropped for courses taken for audit after the first drop deadline.
  • After the Second Drop Deadline--the end of the 10th week of classes in Fall/Spring (see External LinkDates & Deadlines for a shorter term)--administrative drops will not be processed.

Graduate Drop Deadlines apply to all graduate/professional courses, regardless of delivery mode:

  • First Drop Deadline:  Prior to the end of the 4th week of classes in Fall/Spring (see External LinkDates & Deadlines for a shorter term), the course will be deleted from the student's permanent record.
  • Second Drop Deadline:  An administrative drop in weeks five through ten of Fall/Spring (see External LinkDates & Deadlines for a shorter term) will result in the grade of W, regardless of whether the student is passing at the time.
  • Courses taken for Audit:  The grade of XO is awarded for students who are administratively dropped for courses taken for audit after the first drop deadline.
  • After the Second Drop Deadline--the end of the 10th week of classes in Fall/Spring (see External LinkDates & Deadlines for a shorter term)--administrative drops will not be processed.

PLEASE NOTE:

Administrative drop is an instructor's option, not an obligation. Instructors are not required to drop students who fail to attend class. Any student who intends to drop or withdraw from a course must do so following drop and withdrawal instructions. Students who remain enrolled in a course throughout the term but fail to attend class may receive an E grade for the course.

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